I often hear my clients say variations of, “Everyone else manages to use system X successfully. I have tried it a few times, but it never works. I don’t know what I’m doing wrong.”
Reasons why systems fail
- Demonstration: Nobody has shown you how they use the system and if they make adjustments to suit their own needs and requirements.
- Lead person: The lead person isn’t identified. For example, if nobody is in charge of checking that the camping gear is always up to date, then everyone suffers. Put someone in charge.
- Training: Everyone who is part of the system isn’t shown what needs to be done and how it needs to be done.
- Testing phase: No time is allocated for a testing phase to see if adjustments need to be made.
- Support: The lead person doesn’t have support. Getting buy in from everyone who is part of the organizational system improves the chances of the system being a success.
Clients who succeed:
- Understand that change has to happen to make progress.
- Do not enter “erroneous data” into the system. These clients are honest about what they:
– can do
– are willing to do
– want to outsource because they don’t have the time or inclination to do
- Get the help and training they need. They understand that everyone isn’t born with every skill, but that skills can be learned, developed, and honed.
- Don’t make assumptions about an organizing system. They find out what the feasible outcomes are. Just as you can’t expect to make a soufflé if you don’t have the correct ingredients and don’t follow the techniques and steps required, an organizing system is less likely to work if you don’t have the right tools and strategies.
- Understand the need to test out a system thoroughly.
- Realize that a system that works for one person is not always not the best system for them and they are able to make a different choice.
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