My clients often feel overwhelmed by the deluge of stuff that impinges on their physical space, their mental space, and their time. They feel they are constantly reacting to things instead of feeling like they are proactively planning ahead and taking control of situations.
Are you reactive or proactive when:
- Mail comes through the front door?
- Email arrives in your inbox?
- Stuff comes home from work?
- The laundry hamper is full?
Steps to being proactive vs. reactive:
- Calendar and complete tasks with fixed deadlines: Schedule and do the things that have to be done within their designated time frame. You probably don’t want to be scrambling at the last minute to sign up for health-care benefits.
- Create plans with clear procedures and checklists for repeated tasks: Making dinner, doing laundry, and paying bills and taxes all happen on a regular basis – whether it is daily, weekly, monthly or annually. Remove repetitive decision-making out of the process by having checklists.
- Set up a maintenance schedule: Build a maintenance phase into your planning and routines. If you have to file paperwork on a regular basis, build a maintenance phase into your process.
- Delegate tasks: With procedures and checklists in place (see point 2), you can hand off tasks and free yourself up to do something else that needs to be prioritized.
When you are able to check off all the things you have to do, you may just find time to start doing the things you would love to do!
It is all about:
- developing schedules and routines